Portability and mobility are characteristic of modern life, and business is moving with the times.  New platforms such as the Cloud and the explosion in usage of mobile devices are changing the way people work (and play).  Business systems designers are keeping pace with technological advances, developing solutions that work on tablets and smartphones to support a mobile workforce and deliver ground-breaking business productivity.

What does this mean for the modern office?

People educated in the last 5 to 10 years already have a mobility culture wired into the way they live.  The generation in our schools and universities will expect to be mobile in every sense of the word, including in their workplaces.  They are all heavy users of the Cloud for personal data storage and, besides being the designated programmer of your TV recorder, they probably setup your own smartphone

Recent data from the USA shows that:

  • Up to 60% of desks are vacant in many firms, a phenomenon accompanied by a 6-fold increase in co-working spaces
  • Students surveyed about attitudes to workplaces indicated that the technological sophistication and flexibility of office space and work hours would all be major considerations when seeking a position
  • Connectedness via the internet, smartphones, etc. has meant that field staff and many managers are doing more of their paperwork on the road rather than in an office or even at home.

Increasingly workers are carrying their “office” with them.  As a result they need a business systems platform that gives them ready access no matter where they are, that performs backup and retrieval of data without cumbersome manual processes.

When they do get into the office they will be looking to do participate in stimulating, creative activities such as strategic analysis and planning, team projects and structured meetings.  Doing paperwork will not be part of the deal – it will have been done in real time at the coalface or at quiet times they have set aside at home, on the train, out and about.

What do mobile workers need from an information system?

Portability is a given, but not just via modem also as apps on a smartphone or tablet with compatible work tools such as word processing, spreadsheets, presentation and photo handling available.

This is where Microsoft Dynamics NAV 2015 and Office 365 come in.  Both are compatible not only with conventional PCs and Laptops but also with tablets and smartphones. Both are completely compatible with each other making data analysis and document preparation rapid and simple.  Secure password access enables the tablet user to get into their workplace business management system – perform transactions, generate reports, drop them into a presentation or a document and send them off from their phone or tablet in real-time.

Where will all the data go?

The simple answer is to the Cloud.  As usage and demand has grown for Cloud storage and Cloud-friendly applications, leaders like Microsoft have actively worked to make the Cloud environment safer and more reliable:

  • Encryption technology has evolved to the extent that it is virtually impossible to “steal” or hack data in the Cloud – your “data” is not shared, only the Cloud platform is shared.
  • Equally, large and sophisticated data storage networks have been developed that enable Microsoft on its latest generation Azure platform to offer a financially backed 99.95% up-time guarantee. Microsoft offers its Azure Cloud platform in Australia through two Data Centres in Sydney and Melbourne to ensure users have protection of their data at all times.

There you have it.  With a business management system from Microsoft, the increasingly mobile workers of today and tomorrow are using familiar system tools that they have grown up with.

Vivid Dynamics is a proud supporter of the new mobile world and can help you with a customised Microsoft Business Solution to get your business to where it needs to be.